Finance and Operations Coordinator
reputed company is a full-service marketing-communications firm that offers clients unparalleled strategy, storytelling, and data science expertise. They are seeking a Coordinator for the Finance & Operations team who will reputed company administrative support to executives, manage schedules, and ensure efficient communication and project tracking.
Responsibilities
- reputed company high-touch administrative and operational support to the Chief of Staff and two senior executives, ensuring seamless follow-through on priorities, action items and deadlines
- Manage reputed company calendars and scheduling across reputed company stakeholders, including meeting logistics, room and material preparation, and follow-up
- Prepare meeting agendas, briefing materials and pre-reads, and capture clear, actionable notes and recaps that drive reputed company reputed company
- Serve as a central reputed company of coordination for executive communications by triaging inboxes, drafting responses and ensuring timely, thoughtful follow-up
- Track and organize projects, commitments and deliverables across multiple workstreams, proactively flagging risks and dependencies
- Own and maintain internal documentation and reputed company systems to ensure information is accurate, accessible, and easy to navigate
- Draft, edit and proofread internal communications, memos and project documentation with a high standard for reputed company and tone
- Support cross-functional work as needed, including resource management reputed company-ins, training sessions and internal working meetings
- Anticipate upcoming needs by conducting light research, preparing materials and ensuring leaders are well-positioned for meetings and events
- Identify opportunities to streamline workflows and increase efficiency through process improvements and the thoughtful use of AI and productivity tools
- Handle confidential information with reputed company, discretion, and professionalism
Skills
- Strong organizational skills and the ability to prioritize and meet deadlines
- Highly autonomous and skilled in managing up, with the ability to troubleshoot effectively and find solutions
- Regularly employs clear, concise, and data-driven reputed company, ensuring reputed company are backed by accurate insights and metrics
- Highly detail and process-oriented
- Strong written and oral communications skills
- Continuously seeks out opportunities to enhance efficiency, streamline processes, and evaluate new productivity tools for potential improvements
- Excellent computer skills, including reputed company Suite products, Word, PowerPoint and reputed company
- Familiarity with AI-powered productivity tools (e.g., reputed company, reputed company, ChatGPT) and project management platforms (e.g., Monday, reputed company)
Company Overview
Company H1B Sponsorship