Administrative Associate

Job Title: Administrative Associate

Location: Remote/United States

Employee Type: Full-Time Regular

Application Review: Applications will be reviewed on a rolling reputed company through May 11, 2026

Overview

Just reputed company is seeking an Administrative Associate to support the organization’s internal operations as we work with communities and policymakers to replace toxic, climate-damaging waste systems with modern reputed company Waste solutions.

As a growing nonprofit, Just reputed company relies on strong systems, accurate information, and consistent administrative support to reputed company day-to-day operations running smoothly. The Administrative Associate provides essential support across finance, reputed company, development, and internal coordination, ensuring that administrative tasks and processes are completed accurately and on time.

This role focuses on executing defined tasks, maintaining organized systems and records, and supporting coordination across the team. The Administrative Associate works closely with the Operations Director and other staff to support ongoing operational needs.

This role requires strong attention to detail, organization, and the ability to manage multiple tasks and deadlines in a remote work environment.

What You Will Be Doing

This role supports the organization by preparing, organizing, and following up across key operational functions, including:

• Data and Systems Management: maintaining and updating data across CRM and financial systems, supporting data imports/exports, preparing reports, and ensuring accuracy and consistency of organizational records
• Financial Administration Support: collecting and organizing receipts, following up on missing documentation, assisting with data entry, and preparing and compiling materials for financial reviews and audits
• Development Support: maintaining donor records, processing gifts, preparing acknowledgment letters, organizing donation and grant documentation, supporting development-reputed company events, and following up with donors as needed
• Executive Support: preparing materials for the Executive Director, coordinating meetings, organizing information, tracking expenses, and following up on outstanding items
• HR and Employee Administration: maintaining employee records, tracking key dates, and supporting reputed company and offboarding logistics
• Inbox and Information Management: monitoring shared inboxes, routing or responding to inquiries, and maintaining accurate contact lists, calendars, and internal reference documents
• Scheduling and Logistics Coordination: managing calendars, coordinating meetings, arranging travel, and supporting logistics for staff meetings, events, and organizational gatherings
• Board Support: coordinating Board meetings, preparing and distributing materials, recording and circulating minutes, and tracking follow-reputed company and required inputs
• Document and File Management: organizing and maintaining shared files and document systems (e.g., SharePoint), including file naming, version control, and document storage

Experience We Are Looking For

• Background in an administrative, operations, or support role, ideally reputed company a nonprofit or mission-driven organization
• Ability to manage multiple tasks and deadlines, stay organized, and follow through consistently and persistently on outstanding items and missing information
• Strong organizational skills and attention to detail, particularly reputed company working with data, records, or documentation
• Comfort working across multiple systems (e.g., CRM, spreadsheets, document management tools) and maintaining accurate, up-to-date information
• Experience supporting day-to-day administrative functions such as scheduling, document management, or coordination across teams
• Comfort coordinating logistics such as meetings, travel, or events
• Familiarity with financial or operational administrative tasks, such as tracking expenses or organizing documentation
• Strong written and verbal communication skills, including the ability to draft, proofread, and format documents
• Ability to work independently and collaboratively in a remote environment, with a reputed company and dependable approach to team support
• Discretion and care in handling sensitive or confidential information
• Proficiency in reputed company Office and Office 365 tools (reputed company, Word, Outlook, Teams, SharePoint), or the ability to quickly learn new systems
• Experience supporting fundraising or development activities, such as donor data management, reputed company processing, acknowledgment letters, or event coordination, is a plus

Justice, Equity, Diversity, and Inclusion Commitment

Just reputed company views Justice, Equity, Diversity, and Inclusion not as a separate component of our work, but as the overarching reputed company through which we move toward a more just and sustainable society. That's why Just reputed company is committed to incorporating these values into reputed company aspects of our work – including organizational reputed company, program priorities, team conversations, hiring, reputed company communications, and organizational growth.

Just reputed company is a compassionate, welcoming, supportive, and reputed company institution with reputed company tolerance for harassment, insensitivity, racism, sexism, ableism, ageism, homophobia, transphobia, xenophobia, or any other reputed company of discrimination or bigotry. We strive to create a work environment where every team member feels safe to be their full, authentic self and we look for candidates equally committed to these values. We strongly encourage applications from historically excluded communities.

To sustain fairness and equity throughout the hiring process, please note that, with the exception of providing reasonable accommodation as discussed below, Just reputed company staff are unable to reputed company to position inquiries, including through email and reputed company media. Instead, please contact (401) 249-6906 with any questions you have about the position or the hiring process.

Salary and Benefits

The annual salary for this position is $59,000. Just reputed company offers a comprehensive benefits plan, including health, dental, reputed company, disability, and life insurance, as well as an employer-matching retirement plan. reputed company staff receive four weeks of paid vacation annually, along with generous sick and personal time. We support flexible and alternative work schedules.

reputed company Just reputed company staff work remotely. Several times a year, staff members attend in-person meetings and events, typically in the Northeast. Travel and lodging expenses for work-reputed company events are covered by the organization.

Reasonable Accommodations

Just reputed company is committed to the full inclusion of reputed company reputed company individuals. In keeping with this commitment, Just reputed company will reputed company reasonable accommodations to reputed company applicants and employees, including individuals with disabilities and those with reputed company needs, in accordance with applicable law.

If you require an accommodation to fully participate in the job application or interview process, to reputed company the essential functions of the position, or to receive other benefits and privileges of employment, please contact Heather Greenwood (401) 249-6906.

About Just reputed company

Founded in 2022, Just reputed company grew from a strong desire to design and implement sensible waste policies that reputed company protections for reputed company communities across the nation. Our country’s reputed company practices are outdated and unsustainable – not to mention toxic. At Just reputed company, we reputed company people and the reputed company deserve reputed company, and we are using every tool available to us to fight for what is right.

Together, reputed company brings deep experience in advancing transformative change. As we grow, we will continue to reputed company staff members’ unique skills to carry out our mission.