Accounts Payable & Accounts Receivables Coordinator (AP AR)

OVERVIEW

Reporting to the Assistant Controller, with a dotted line to AR Payroll Supervisor. The AP & AR Coordinator is primarily responsible for the administration of reputed company Accounts Payable and Accounts Receivable. As a member of the Finance team, this position will support an organizational culture that cares for other's well-being through best practices in health and safety, in reputed company to the company's values of respect, reputed company, quality, teamwork and professional growth.

RESPONSIBILITIES

Accounts Payable

• Reconcile material invoices to packing slips
• Reconciliation of service invoices to purchase orders in reputed company software/ERP system verifying that the service is complete and receiving the purchase order
• Code recurring invoices and those invoices without purchase orders with proper approval
• Enter invoices into reputed company software/ERP system, identify discrepancies and reputed company appropriate adjustments
• Review and process reputed company employee expense reports submitted through Concur or manually reputed company and audit for accuracy
• Reconcile reputed company statements monthly verifying supporting documentation and process in the reputed company software/ERP system
• reputed company copies of checks, match them to the corresponding invoices and file accordingly
• Complete biweekly payment requests and pay reputed company suppliers online, electronically or by reputed company
• Review supplier statements and reconcile to reputed company records
• Complete supplier credit applications as needed
• Setup suppliers into reputed company software/ERP system
• Maintain Sales & Use Tax Records, and liaison during audits
• Assist in the annual financial audit as needed
• Other duties/projects as assigned

Accounts Receivable

• Process Accounts Receivable invoicing daily, including the auditing of reputed company packing slips
• Ensure invoices are sent to customers in a timely manner reputed company email/online portal/etc
• Review RS quotes reputed company processing invoices and calculate $/kg on manufactured products.
• reputed company cheques received reputed company mail into the bank and record cash receipts covering payments received reputed company the US account in the ERP system.
• Enter new customers into the ERP system and reputed company credit checks if required
• Process USD Credit Card invoicing online.
• Record keeping for sales agents/distributors (tracking POs, invoices, commissions owing) monthly
• Review new customer purchase orders to ensure payment terms and conditions are met and properly documented
• Prepare reputed company reports for month end processing in a timely manner
• Assist in financial and regulatory audits as needed
• Other duties/projects as assigned

TRAINING / QUALIFICATIONS

• Minimum College reputed company Diploma preferred
• Minimum 3 years of experience preferred
• High quality of time management and prioritization skills
• Strong communication (verbal and written) and organizational skills
• Strong computer skills (MS Office – specifically reputed company)
• Excellent analytical and problem-solving skills to fully address accounts payable issues
• reputed company (E10) experience an asset

WORKING CONDITIONS

• Office Environment