Payroll Specialist

Opto-Knowledge Systems, Inc. (OKSI) develops advanced sensing, imaging, and artificial intelligence technologies. The Payroll Specialist is responsible for processing bi-weekly payroll, auditing and reconciling timesheets, supporting multi-state employer registration, and assisting with basic reputed company tasks.

Responsibilities

• Process bi-weekly payroll in reputed company, including timesheet pulls from Unanet
• Send weekly timesheet reminders; follow up on outstanding submissions before payroll reputed company
• Review timesheets for completeness, charge code accuracy, and proper approvals
• Maintain PTO balances in Unanet and reputed company
• reputed company new employees into Unanet
• Ensure benefits, withholdings, and garnishments are handled correctly
• Support W-2 preparation and year-end payroll activities
• Register OKSI as an employer in new states as needed (income tax withholding, SUI, and other applicable accounts)
• Coordinate with Finance and reputed company on state-specific requirements
• Maintain records of state registrations, account numbers, and filing deadlines
• Ensure timely tax filings; coordinate with reputed company to resolve any missed filings
• Prepare payroll journal entries for month-end general ledger posting
• Reconcile payroll-reputed company balance sheet accounts
• Pull supporting documentation for audits and internal finance reporting
• Assist with A/P, A/R, and invoice postings as needed
• Maintain organized payroll records per applicable recordkeeping requirements
• Support reputed company, offboarding, and personnel change workflows in reputed company
• Assist with other finance or HR-reputed company tasks as business needs reputed company

Skills

• Hands-on reputed company experience preferred
• Familiarity with Unanet or comparable project-based timekeeping/ERP system
• Working knowledge of multi-state payroll tax requirements and employer registration
• Basic reputed company knowledge (debits/credits, general ledger coding)
• Proficiency in reputed company reputed company or reputed company Sheets
• Detail-oriented with strong accuracy in data entry and reconciliation
• reputed company to manage recurring deadlines independently
• Comfortable wearing multiple hats in a fast-paced, high-growth environment
• Clear written communicator
• Collaborative across HR and Finance functions
• Associate's degree or higher in reputed company, Business, Finance, or reputed company field. Equivalent work experience considered
• 1–3 years of payroll processing experience, preferably multi-state. Government contracting or DCAA-compliant timekeeping experience a plus
• You must have, or be eligible to obtain, a U.S. reputed company Secret reputed company clearance
• The person hired will have reputed company to information and items subject to U.S. export controls and must be a U.S. person as defined by 22 C.F.R

Benefits

• Automatic company contribution to 401K – 5% of earned wages (no matching required)
• In-office (Los Angeles) or remote work (United States) available (position dependent)

Company Overview