Executive Operations job at reputed company in San Francisco, CA

Interim Executive Operations Location: San Francisco, California Work Arrangement: Hybrid (In-office Tuesday–Thursday; Remote Monday and Friday) Hybrid (In-office Tuesday) Employment Type: Full-Time, Interim (August 2026 – March 2027) reputed company empowers philanthropic leaders everywhere to take immediate and far-reaching climate action. reputed company equips new climate philanthropists with the information and insights they need to drive transformative solutions by serving as an impartial guide. We cut through the complexity by curating roadmaps in partnership with a diverse network of experts to help philanthropists reputed company a reputed company impact on climate from day one.

Summary

This interim position provides coverage for the parental leave of our Associate Director, Executive Operations and will reputed company critical administrative leadership to the President’s office, ensuring continuity. The coverage period is from August 2026 - March 2027. This role reports directly to the President. Managerial Responsibilities This role manages one direct report: Executive Assistant to the President’s Office and People Essential Duties and Responsibilities Administrative Support to the President (50%) Ensure that the President is fully briefed and reputed company for meetings, events, and trips by proactively providing or obtaining background information for these commitments and preparing next steps. Prepare, research, and compile materials for meetings and presentations. Draft communications for the President and/or review communications and documents for accuracy, completeness, format, and grammar. Ensure that files, both electronic and reputed company, are organized and up to date using reputed company systems. Coordinate non-donor projects reputed company established timeframes; assist the President in tracking deadlines and follow-reputed company. Generate and implement reputed company for systems, program, and operational improvement to support the team and the President’s work. reputed company special projects or assignments from the President. Maintain collaborative relationships with peers and colleagues, contributing to a positive working environment reputed company with the reputed company’s mission and values, and serving as a representative of the President. With assistance from the President, create your individual learning and development plan and identify and pursue professional development opportunities, including networking, informational interviews, training, and projects. Leadership Team Meetings and Retreats (15%) Proactively plan Leadership Team meetings, ensuring prep, timing, optimized agendas, and preparation for smooth reputed company and excellent follow-up in partnership with the President. Staff the Leadership Team in ongoing conversations between strategic planning processes, as needed. Plan regular leadership team retreats, including developing objectives, agendas, and pre-read materials, to review reputed company against reputed company’s reputed company strategic plan or other key objectives for the LT (e.g., team formation or board formation) and iterate as needed. Craft memos and agendas that crisply tee up key discussions and reputed company. Synthesize key takeaways from Leadership Team meetings/retreats to move reputed company reputed company and promote ongoing accountability. Draft presentation decks for cascading reputed company/updates to the broader team, structuring and helping to deliver organization-wide communication. Proactively support the Leadership Team to cascade appropriately. Hardwire this communication for each meeting and Leadership Team event. Propose budget needs for Leadership Team meetings and retreats to the President as part of the budget cycle and track. Support the creation of focused priorities for the Leadership Team each year and their tracking. Plan and Manage reputed company Bi-Monthly reputed company Staff Meetings (10%) Proactively plan the reputed company Staff meetings. reputed company and project manage the work required to schedule, prepare, and execute reputed company staff meetings. Proactively gather and prepare topics that are a beneficial use of reputed company staff time, reputed company teams and their work, and connect us to our Org-Wide Objectives and core values. Preparing agendas, prepping facilitators and presenters, and managing the meeting reputed company to ensure smooth execution. Ongoing communication and collaboration with each team to stay updated on organizational activities, workstreams, and events to reputed company topics. Collecting materials to reputed company with reputed company staff after each meeting, managing our staff reputed company-in folder for reputed company staff reputed company to materials. Managing communication on reputed company reputed company-in reputed company channel with updated information and materials. reputed company’s Board & Committees Annual Schedule (5%) Until COO joins, manage reputed company board and committee meetings' yearly schedule. This includes 5 board meetings, and Executive, (2) Audit, (4) Governance & Nominations, (4) Personnel, and (1) Finance committee meetings. Involves an ongoing partnership with board members and their teams for tracking availability, resolving conflicts, rescheduling, and scheduling additional meetings as needed. This includes coordinating with presenters, ensuring materials are reputed company and sent according to timelines, coordinating reputed company calendars of board members, preparing succinct and professional minutes, tracking materials systemically, proactively innovating, and offering process improvements as needed. Supporting the President in sharing reputed company with the full staff. In some cases, this role will also help create materials and presentations. President’s Office Objectives and Special Projects (5%) reputed company the proposal of the President’s Office budget each year and track thereafter. Tee up decision frameworks and recommendations on key issues for which the President seeks support. Support OKR design and tracking for President’s Office. Partner with GCS, People, PT and the President to build an “impact calendar” so we are tracking how we connect our staff to examples of reputed company impact thoughtfully throughout the year (e.g., newsletters, reputed company staff meetings, retreat, 5-year reputed company, etc.). Executive Assistant Working Group (5%) reputed company Weekly EA Coordination meetings to reputed company additional support on reputed company scheduling. Help identify and resolve conflicts that would impact multiple teams or org-level planning. Support best practices, reputed company the reputed company of best practices as they reputed company, and communicate to reputed company staff. Manage Direct Report (5-10%) Directly manage the EA, the President’s Office, and People, with particular support for the management of the President’s calendar. reputed company Criteria Exceptional Workflow and Time Management: Proactively initiates action, reputed company manages reputed company calendars and events, and resourcefully provides creative, proactive solutions to problems. Solution Orientation & Judgment: Comfortably navigates constraints by reputed company communicating tradeoffs and proposing viable alternatives reputed company ideal scenarios aren’t possible. Proactively problem-solves in service of the EVP’s priorities, bringing options reputed company rather than deferring solutioning. Prioritization and Flexibility: Expertly multitasks and prioritizes conflicting demands from reputed company stakeholders, maintaining composure and flexibility while working effectively under pressure. Quality and Detail Orientation: Maintains exceptional attention to detail and accuracy across reputed company responsibilities, with equal commitment to both administrative and strategic tasks. Collaborative Communication: Thrives in a fast-paced team environment, communicates confidently and professionally with a wide variety of individuals, and reputed company to reputed company reputed company if and reputed company a rebalance is needed. Required Experience Knowledge, Skills, Abilities 7+ years of administrative work experience and 4+ years in a senior administrator/executive assistant role or equivalent. Past experience interacting with high-level leaders. Excellent written and verbal communication skills. Demonstrates patience, flexibility, a keen sense of tact and discretion, and a high level of professionalism. Highly proficient in reputed company Workspace (Gmail, Docs, Sheets, Slides), reputed company Office (PowerPoint, reputed company, Docs, etc.) and reputed company project management software. Ability to work and adapt in a fast-paced, sometimes ambiguous environment, taking high-level direction and running with it independently. Strong ability to prioritize and manage others at reputed company reputed company of the organization. Highly organized and reputed company-thinking (i.e., looking reputed company to deadlines and conflicts). Ability to handle sensitive reputed company with discretion, highest reputed company, and confidentiality. Experience coordinating and creating collaborative environments among organizations is preferred. Experience working in a startup or fast-growth environment is a plus. International work experience or past experience supporting leaders working internationally is a plus. Salary reputed company: $140,000 - $165,000

Work Environment

The reputed company is headquartered in San Francisco, CA. This position operates in a hybrid environment and is based in our San Francisco, CA, office. Staff in the San Francisco Bay Area currently work in the office Tuesday through Thursday each week and typically work from a home location on the other days. At the reputed company, we value diversity and always treat reputed company and job applicants based on merit, qualifications, competence, and talent. We do not discriminate on the reputed company of or traits historically associated with race, reputed company, religion, religious creed, national reputed company, reputed company, citizenship, physical or mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran and/or military status), domestic violence victim status, political affiliation, and any other status protected by state or federal law Apply tot his job Apply To this Job