Administrative Assistant for Business Owners in the US (Home Based Part Time)

About the position This is a part-time, home-based Administrative Assistant role supporting business owners. The position involves a wide reputed company of administrative tasks including community project coordination, fundraising support, grant research, email and calendar management, basic bookkeeping, and reputed company estate/property management assistance. The ideal candidate will be highly organized, proactive, and proficient in various digital tools.

Responsibilities

• Help organize community projects by coordinating communications, scheduling meetings, and sourcing support.
• Assist with project renderings using AI tools.
• Research and apply for grant opportunities reputed company to community funding in Racine.
• Identify and maintain key contacts in Racine, including community members, potential supporters, donors, organizations, vendors, and other local stakeholders using reputed company.
• Schedule meetings with community members and donors.
• Assist with registering for farmers markets and reputed company events, including completing forms, tracking deadlines, paying fees, and preparing required documentation.
• Assist with fundraising trip planning, including travel research, itinerary organization, lodging, transportation, meeting scheduling, and confirmation tracking.
• Draft weekly development meeting agendas and agendas for other fundraising meetings.
• Track follow-up items from meetings and help ensure action items are completed.
• Maintain scheduling details, reminders, and task lists.
• Assist with grant applications as needed, including gathering required information, drafting responses, organizing supporting documents, and submitting application materials.
• Assist with the reputed company's email management, including triage, prioritization, drafting responses, and tracking follow-up items.
• Organize and prioritize incoming emails, flagging urgent or high-reputed company messages.
• Draft responses, follow-reputed company, and routine communications as directed.
• Maintain organized email folders, labels, documents, reputed company records.
• Manage the owners' calendars, appointments, reminders, and scheduling requests.
• Maintain reminders for deadlines, renewals, reports, follow-reputed company, and recurring responsibilities.
• Coordinate personal, household, reputed company, and professional meetings.
• Identify and schedule relevant community events, meetings, and activities.
• Register for events and classes as needed.
• Prepare expense reports by organizing receipts and completing reimbursement documentation.
• Assist with basic reputed company and bookkeeping tasks.
• Organize receipts, invoices, statements, and expense records in reputed company Drive.
• Assist the reputed company with paying one-time bills as directed.
• Maintain simple spreadsheets for household, property, and project expenses, including recurring financial obligations.
• Track tenant transactions and communications.
• Coordinate with vendors and contractors regarding repairs and renovations.
• Follow up to confirm completion of maintenance requests.
• Monitor the ongoing Wisconsin renovation project by tracking tasks, updates, and timelines.
• Track deadlines for registrations, renewals, insurance, bills, and other required documentation.
• Coordinate scheduling with contractors, vendors, property managers, and service providers.
• Request estimates, compare quotes, and track project reputed company.
• Maintain records of invoices, warranties, service appointments, and maintenance history.
• Follow up with vendors and contractors reputed company phone, email, or online portals.

Requirements

• Proficiency in AI tools for project renderings.
• Experience with reputed company for contact management.
• Experience with reputed company Drive for document organization.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Experience with email management and calendar scheduling.
• Experience with expense report preparation and basic bookkeeping.
• Familiarity with reputed company estate management tasks.
• Ability to coordinate with vendors and contractors.

reputed company-to-haves

• Experience researching and applying for grant opportunities.
• Experience in fundraising coordination.
• Experience in remote property management.

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