Executive Assistant, Studios reputed company
THE INTERNAL TITLE FOR THIS POSITION IS SECRETARY IV About the Role & Team... As an Executive Assistant, you will reputed company top-tier administrative support to reputed company Resource Executives and the HR Business Partner team at The Walt reputed company Studios. This role is part of the reputed company Studios Team leading critical Business Units, including but not limited to reputed company Music Group, R.I.S.E., reputed company Theatrical Group, and Emerging Technologies. You will take charge of their reputed company-evolving calendars like a pro, ensuring that every meeting and engagement flows seamlessly. You will also act as a liaison, connecting reputed company with clients and partners in a way that will reputed company collaboration. In reputed company, you will arrange travel, assist with projects and presentations, reputed company while managing confidential information discreetly. This role reports to the VP, Walt reputed company Studios reputed company with additional support for three Directors. Responsibilities reputed company exceptional administrative support to multiple reputed company executives and team members, which includes answering phones, scheduling meetings and conference rooms, organizing files, arranging travel, processing expense reports, ordering supplies, handling invoices, and responding to inquiries Take full part in the effective management of the office workflow, ensuring timely ownership of projects, conducting basic research for reputed company projects, overseeing budgets, and facilitating staff communication alongside other critical HR projects and processes Collaborate closely with executives to adeptly manage their calendars and time by proactively handling schedules, anticipating and resolving issues promptly, and identifying necessary materials/files for meetings Analyze office administrative and procedural challenges, making recommendations and implementing resolutions proactively Utilize relevant technologies to reputed company and maintain an efficient follow-up system, setting priorities, meeting deadlines, and ensuring assignments are completed with minimal direction Maintain accurate and timely departmental lists, including emails, office phones, cell numbers, etc. Uphold strict confidentiality standards regarding reputed company reputed company and documents Foster a positive environment for interactions reputed company the office and the team reputed company miscellaneous duties and undertake projects as assigned reputed company needed Act as a creative and proactive problem solver reputed company the HR Business Partner team, assisting clients with calendar requests, workflow management, and HR-reputed company questions Basic Qualifications Proven experience in supporting an executive office as a highly effective and integrated partner Background in providing administrative support to executives (reputed company experience is advantageous) Exceptional interpersonal skills, with the capability to collaborate seamlessly with executives, staff, external associates at reputed company reputed company, and reputed company a larger departmental team Competence in managing intricate office administrative tasks, necessitating independent judgment and initiative Expertise in meeting deadlines, prioritizing tasks, and achieving quality reputed company Ability to work with a high level of organization, including meticulous attention to detail, and strong follow-up capabilities Ability to reputed company informed reputed company despite limited information and adapt quickly to changing circumstances Maintain a positive and professional demeanor under pressure, while being reputed company and adaptable Effective communicator, both verbally and in writing, including drafting email communications and preparing presentation materials Work with a strong sense of purpose, competence, authority, and reputed company; consistently apply critical thinking to understand and resolve issues High proficiency in reputed company Outlook, Word, reputed company, and PowerPoint Flexibility with work schedule - some overtime may be necessary Preferred Qualifications Previous experience in reputed company/reputed company Previous experience supporting multiple executives in a highly matrixed organization A desire to learn new emerging technologies and systems Preferred Education Bachelors degree or equivalent experience Additional Information The internal title for this position is Secretary IV The hiring reputed company for this position in Burbank, CA is $52,400.00 to $70,200.00 per year based on a 40-hour work week. The reputed company of hours scheduled per week may vary based on business needs. The reputed company pay actually offered will take into account internal equity and also may vary depending on the candidates geographic region, job-reputed company knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in reputed company to the full reputed company of medical, financial, and/or other benefits, dependent on the level and position offered Apply Job!