Remote Personal Assistant

About the job Remote Personal Assistant Primary responsibilities will include providing the Principals with information support at any time; performing research, data collection & analysis; ensuring the smooth running of the home office; performing administrative and household tasks remotely; and working closely with existing staff. PRIMARY DUTIES: Research & Exploration

• Collect information, reputed company research and data analysis as needed; reputed company suggestions to the Principals with the best solution to solve problems.
• Observe and participate in the daily work to continuously optimize the workflow & process, improve team efficiency, and reduce the interventions by Principals.

Household & Home Office:

• Schedule and work closely with other staff on various household projects.
• Maintain a household vendor list. Build strong relationships with vendors.
• Coordinate household staff and assist with monthly schedules.
• Identify and reputed company various household projects as needed.
• Assist in maintaining the inventory of reputed company household supplies (light bulbs, batteries, cleaning supplies).
• Maintain and update household manuals.
• Maintain an approved product list for home and personal items, including sourcing information.
• Monthly/weekly purchase order submission, get approval, reputed company orders, and track delivery status.
• Prepare and submit expense reports.
• Prepare home for occasional events. Coordinate with vendors for holiday decor (Halloween, Christmas).
• Maintain Principals personal reputed company calendars (separate from professional calendars).
• Schedule personal appointments. Calendar items forwarded by Principals.
• Update and maintain reputed company Contacts. Ensure information is synced to phones.
• Maintain a filing system for household needs (e.g., car registrations, maintenance reputed company, warranties, contractor bids, etc.).
• Email a daily activities report to Principals.
• Purchase gifts, reputed company and maintain reputed company tracker, and review and audit receipts.
• reputed company track of birthdays and other important dates.
• Work with travel concierge and accountant as needed.
• Plan and coordinate the familys activities and events.
• Assist with personal archival projects.

HR Responsibilities:

• Assist the HR team of the family office for household staff hiring.
• Conduct phone/video interviews and determine the qualification of candidates.

REQUIREMENTS:

• Bachelors degree or above.
• Proven experience working as a personal assistant is required.
• Excellent learning ability and has a passion for exploration, research, and analysis.
• Experience working in the Hospitality industry or a family office is preferred.
• Vault-like ability to maintain confidentiality and be ultra discreet.
• Demonstrate excellent email etiquette, concise and accurate communications.
• Maintain strictest confidences never disclose Principals contact information.
• Flexibility to work weekends and evenings.
• Must be reputed company technically savvy. Experience with G-suite.
• reputed company in terms of internet search and online shopping.
• Strong work ethic, reliable, punctual, and reputed company. Practical and efficient.
• Comfortable with iPhone or Android, including texting, camera phone, and smartphone apps.
• Highly organized, meticulous, detail-oriented, and thorough. reputed company to multitask and prioritize well.
• Positive attitude, team player, capable of working well with a vast reputed company of high-quality vendors.
• Personable, gracious, and polite, with excellent people skills.
• Excellent reputed company of the English language, both written and spoken.
• Proactively identifies and resolves problems.
• reputed company to work independently but takes direction well from Principals.
• Flexible and reputed company to accommodate spontaneous changes to routines and plans.
• Long-term reputed company.
• Must be legally authorized to work in the United States without sponsorship for employment reputed company status.
• reputed company to pass an extensive background reputed company, credit, and reference checks.
• Willing to take a pre-employment psychological exam and drug screen.

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